Organizing
Labels
Labels are your contexts in GTD—tags that answer where or how you can work on a task. @computer, @phone, @errands, @home. When you're at your desk, you filter by @computer and see only tasks you can do there. No scrolling through "call the dentist" when you're in a library.
Why contexts matter
GTD says: match your context to your next actions. If you're on a train with your phone, you want @phone tasks. If you're at your desk with 2 hours of focus time, you want @computer + high energy. Contexts let you see the right list at the right time.
Common context patterns
| Pattern | Examples |
|---|---|
| Place | @office, @home, @cafe |
| Tool | @computer, @phone, @tablet |
| Activity | @errands, @meetings, @email |
| Energy | @focus (deep work), @quick (5-min tasks) |
| Person | @boss, @team (when you'll see them) |
Use what fits your life. Start simple: @computer, @phone, @errands. Add more as needed.
Adding labels to tasks
- Select a task.
- In the properties panel, find Labels.
- Type a label (e.g. @computer) and press Enter, or pick from suggestions.
- Labels can be hierarchical: work/meetings, personal/health.
Labels are created on first use. Type it, it exists.
Using contexts
- Views – Filter by label. "Next Actions" + @computer = desk work only.
- Engage mode – Pick a context. See only tasks you can do right now.
- Filter bar – Add a label filter on any task list.
Contexts vs. projects
- Project = what outcome (e.g. "Q1 Launch").
- Context = where/how you can do it (e.g. @computer).
A task can have one project and multiple contexts. "Write API spec" might be project "Q1 Launch" and context @computer. When you're at your desk, it shows up. When you're on the phone, it doesn't.